Administrative Assistant (Part Time)

Reports To: Office Manager
Job Goal: The goal of the Office Assistant is to help the office run efficiently and look professional by supporting all office staff and by performing all receptionist responsibilities.

Responsibilities

Front Desk
- Meet and greet clients, suppliers, vendors, and visitors.
- Answer phones and screen calls to protect office staff from interruptions.
- Receive and inspect all deliveries for office or shop.
- Responsible for incoming and outgoing mail.
- Responsible for kitchen and kitchen supplies.
House Keeping
- Responsible for all inside housekeeping including supplies and presentation of the office.
  - Cleaning touch ups when needed.
  - Maintaining design studio and client bathroom daily.
  - Maintaining kitchen and break room daily.
  - Collecting shredding.
  - Responsible for all cleaning supplies.
Office Support
- Scan documents for all office staff.
- Make copies for all office staff.
- Make phone calls for office staff.
- Run errands for office staff ex: picking up permits, blueprints, storage units, etc.
- Responsible to maintain and supply new client folders for Project Manager.
- Responsible for set-up and clean-up of design studio and client bathroom for meetings, client contract signings, and any event involving the design studio.
- Give general assistance to office staff when needed.
- Assist Office Manager, Project Manager Assistant, and Accounting with any task.

Ability to communicate with clarity and respect with clients, vendors, suppliers, and colleagues.
Effective at solving problems in a manner that balances time constraints, current schedules, and awareness of financial impact.
Ability to work independently, accurately representing the values and goals of the company.
An ability to work with others and work within time restrictions.
Decisive, solid organizational skills, including multitasking and time-management.
The ability to give assistance to all staff.
The ability to notice tiny details in the day to day that others miss.

All MHB employees are expected to act in a professional manner and in accordance with our core values.